On the last week to the event… At this point, we had everything set but the general public did not know much of it. The banners were not ready because we wanted to have the confirmation of the Minister to include his details. At this point, I knew I was in for a surprise. I had to calm myself down and be hopeful, relying on God and the good brains of my team mates; Alieu and Tola to come up with something. This was a defining moment in my life because at this point, my initial friends who were helping us were all busily locked up in their personal activities and so, we were just three guys trying to pull some hard strings. I had no idea what was going to happen next. The BIG puzzle begins…
We were given an opportunity by Enak Consults through Joy TV to go on air to talk about entrepreneurship and business. This gave us the opportunity to inform the general public about the workshop. The marketing materials came four days to the event. We hanged the banners and started sharing the flyers. On Friday, a day to the event, something interesting happened. We previously planned to visit the venue of the event a day before to ensure all logistics and arrangements were well covered. Unfortunately, we had some important meetings in the morning which could not be cancelled, making it quite difficult to go to the venue as planned. All our student volunteers were also occupied because the students were having their end of semester exams. There was a guy appointed to help us with the arrangement but unfortunately because we could not arrive at the campus on time he also left. Hey! What a mess? I managed to get to the place around 6pm just to be told by the security I am late and so they can’t open the auditorium for me. After speaking to the SRC president and agreeing on getting the place opened, we were later told the key to the auditorium could not be found… Unbelievable!
The major worry was that, the workshop was to start at 9:00am and we had almost nothing done at the venue. 1001 thoughts were just flashing my brains; when do we get the place set up? How do we test the communication equipment, etc.? As I looked at Alieu, I realized he was just clam and I could not understand why. So what I did was to rely on his calmness since I did not even know what was making him calm. We left the place around 1am (the day of the event) and I got home around 2am, slept around 3am. My alarm sounded at 5am but my body was just down. I manage to leave home at 6am to the venue to do my best to put things in order. To my surprise, almost everything was sorted out. This was a great relief and surprise for me. Until now, I don’t how my team managed to pull the trick. Anyways, we are GoGetters, why can’t it be done? The event was to start at 9am but as at 10am, just a few attendees had arrived. All the media officials were available but the programme could not start because the numbers were not impressive. I believed the general public was using what was popularly called “Ghanaian Time (one hour added to every agreed time)”. Finally, the workshop commenced and the MC managed to keep to the workshop under control. At the end, we had about 70 or more attendees even though we estimated a maximum 120. Everything went well as planned and I would say it was a success. Lots of lessons were noted but we promise to organize a much more fulfilling workshop in 2014 with more opportunities.
Some 3 key learnings I would like to share:
- Avoid late planning. It spoils the opportunity of getting an excellent outcome even if you may have a good moment.
- Keep pushing till you get the expected outcome. What really count is the result and not the initial effort given out.
- Lastly, if you build a team of like-minded individuals with a vision, even in the absence of one another, your actions would still be aligned.
You know what, the BIG puzzle has begun to unfold…